Every day, billions of emails circulate worldwide… and many of them end up in your business inbox.
The result: overload, wasted time, and sometimes even stress. Fortunately, there are simple ways to lighten your inbox and improve your communication.
1. Target your recipients
Avoid endless CC lists. Send your emails only to the people concerned. For group discussions, prefer chat channels such as Microsoft Teams: faster, clearer, and less email back-and-forth.
2. Talk instead of writing
A quick call or meeting is often better than a long email chain. When in doubt, or if you need clarification or coordination, choose voice: it’s more direct and efficient.
3. Send links, not attachments
Share your documents via a link to an online space (SharePoint, OneDrive, etc.). This prevents duplicates and ensures everyone works on the right version.
4. Use chat for short messages
A simple “I’m 5 minutes late” doesn’t need an email. A quick chat message is enough. For internal exchanges, chat is more suitable: instant, smooth, and easy to follow.
5. Centralize information elsewhere
Not everything has to go through email. Use platforms like:
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SharePoint or intranet for general information,
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Collaborative tools (Teams, Cisco Webex, etc.) for projects,
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Outlook/Exchange for scheduling meetings without endless email exchanges.
In summary
Fewer emails = more time to work effectively. By adopting these best practices, you improve your team’s productivity and the quality of your interactions.
Find a new ally for your way of working!
The world of work is evolving rapidly, and so are collaboration tools. Among them, Microsoft Teams and Cisco Webex stand out as essential solutions. But what can they really bring to your business?
Much more than video calls: they are complete platforms to chat, share, organize, and collaborate in real time. With their many features, you can centralize communications, streamline projects, and boost efficiency.
Want to optimize the way you work? Discover how Teams or Cisco Webex can transform collaboration in your SME and open up new possibilities.
Unified Communications with Cisco Webex – DEEP
Unified Communications with Microsoft Teams – DEEP
Microsoft 365 – DEEP
